Start a new timetable while keeping the current timetable

How can I start a new timetable for next academic year, while still holding on to our current timetable?

Here are 4 different ways to do this:

1. Simply start a New Schedule
There's no problem about starting a New Schedule (see section E1) while keeping the old one ...you can have as many schedules as you like, but it just gets confusing if you keep too many.

But of course TimeTabler will expect to use the staff on the current Teachers Screen, so this may be confusing if you want to start next year's timetable early, with different staffing.

Similarly you can enter as many new Batches as you like, while keeping the old ones ...but it can look confusing if you keep them all.

If you want to do some tidying up, please see FlowChart K13 in your Manual and HelpMovie 8.

Remember that the School Day Structure used in a New Schedule is what is set up as described in Section B of the Manual or the structure of the last schedule you visited! So if you are changing the structure (see Section B), then you should go to 'Start a New Schedule' (see Section E1) without visiting another (old) schedule first (because this will reset the structure!).

2. Preserve the old version in a Backup, so that you can go back to it, if necessary.
Make a Backup, in both of 2 ways:

-- a) Externally, eg. on a memory-stick, via FileMenu->TT-Backup
See page viii in your Manual.
You may have to use FileMenu->Customise Backup first of all, to tell the program where your memory-stick is.

and also:

-- b) Internally, via the AutoBackup Library, see Section C15.
These Backups ensure that you can go back to the original state at any time (but in that case make sure you take a new Backup of the new version before Restoring the old version ...which will overwrite it!!).

Then tidy up as explained in HelpMovie 8 and on FlowChart K13, enter new Batches and start a new Schedule, as in (1) above.

3. Run another / separate copy of TimeTabler

-- a) Either install TimeTabler again on your computer but in a different location (different folder),
or install TimeTabler on a different machine (the licence allows you to do this),
then :

-- b) 'Synchronise' the two versions, via FileMenu->TT-Backup on the old version followed by FileMenu->TT-Restore on the second version [see HelpMovie 10],

-- c) Then in that 2nd version use the steps explained in HelpMovie 8 and FlowChart K13 to tidy up your data ...and then move forward with the new timetable.

NB. In this duplicate method make sure you always work in the correct copy of TimeTabler !

4. Create a folder for each timetable

-- a) Create a folder in the C:\TT4Win\Backup folder for your current timetable e.g. 2023_24, change the destination of your Backup Method 1 to be this folder. Create a backup of your current timetable.
then :

-- b) Create a folder in the C:\TT4Win\Backup folder for the new timetable e.g. 2024_25, change the destination of your Backup Method 1 to be this folder. Create a backup of your current timetable. You can now tidy up your data and make the changes needed for the next academic yeear, remembering to save as you go along.

You can use FileMenu->TT-Restore to move between the two timetables, the current academic year and the new academic year, just change the folder it is restoring from to match the timetable you want to be working on.

NB --b) should be repeated each year when you are going to start working on the next year's timetable. Create a folder for the new academic year and save a backup of your current year's timetable into that folder.

Choose files or drag and drop files

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By the TimeTabler Team